How to Post a Casting Call That Attracts Real Talent (2026)

Posting a casting call seems simple until you've done it. Producers regularly write a few sentences about what they want, post it on three platforms, and end up with 400 submissions that don't match the role at all. The problem isn't the platforms. It's the casting notice.

This guide is the practical version of how to write and post a casting call in 2026 that actually pulls the talent you're looking for. Format, platforms, and the mistakes that fill your inbox with the wrong people.

The Anatomy of a Casting Call That Works

A working 2026 casting call has 10 sections. Skip any of them and submissions get vague.

1. Project Title and Type

PROJECT:           [Project name or working title]
TYPE:              [Short film / Feature / Commercial / Music video / Episodic / etc.]
SHOOT FORMAT:      [Theatrical / Streaming / Network / Web / etc.]

2. Project Description

A 2-3 sentence description of the project. Specific enough that talent can decide if it fits their brand, vague enough to keep the script confidential.

DESCRIPTION:
A psychological thriller about a young teacher who discovers her colleague
has been impersonating her online. Set in modern-day Brooklyn. Tone is
elevated indie, in the vein of THE LOST DAUGHTER and YOU WERE NEVER
REALLY HERE.

Tone references help talent self-select. They know whether the project is a fit before submitting.

3. Production Company / Producer Info

PRODUCTION CO:     [Company name, if applicable]
PRODUCER:          [Name, optional]
DIRECTOR:          [Name, optional — sometimes withheld]
CASTING:           [Casting director, if hired]

Talent reads this. Established directors pull more (and better) submissions than unknown ones. If your director has credits, list them.

4. Shoot Details

SHOOT LOCATION:    [Specific city + state/country]
SHOOT DATES:       [Specific date range or month]
SHOOT DAYS:        [Number of days the role works]
TYPE:              [Union / non-union / fi-core]
COMPENSATION:      [Specific rate; "TBD" or "deferred" gets flagged]
TRANSPORTATION:    [If provided / Reimbursed / Not provided]
LODGING:           [If provided]

The single biggest mistake in indie casting notices: vague compensation. "Talent will be compensated" is meaningless. "$500 day rate, 3-day shoot" is specific.

5. Role(s)

For each role, include:

ROLE: [Character name]
GENDER: [As written; or "open"]
AGE RANGE: [Specific. e.g., "Late 20s to mid-30s"]
ETHNICITY: [Specific to the character; or "open" if the role isn't ethnically defined]
CHARACTER DESCRIPTION:
A 3-5 sentence description of the character, including personality,
backstory if relevant, key relationships, and physical or behavioral
specifics.

NOTES: [Any special skills required: dance, languages, instruments, athletic
ability, specific accents]

PAY: [Specific. Same format as the project-level compensation, but role-
specific if it differs]

For commercial casting, ethnicity language matters. If the spot has specific casting requirements or open casting language, follow brand and platform guidelines.

6. Submission Requirements

WHAT TO SUBMIT:
- Headshot
- Resume
- Reel (if available)
- Self-tape with specific sides (provided upon request)
- Slate at the start of self-tape

DEADLINE:          [Specific date + time, with time zone]
HOW TO SUBMIT:     [Platform / Email / Specific instructions]

If you want self-tapes, make sure the sides are ready before the casting opens. Talent can't tape without sides.

7. Confidentiality Note

NOTE: This casting is confidential. Do not share, post, or repost the
breakdown. Sides will be released to shortlisted talent under NDA.

Including this on every notice signals professionalism and reduces the chance of leaks.

8. Contact Info

QUESTIONS / SUBMISSIONS TO:    [Email or platform messaging]

Use a project-specific email if possible (e.g., casting@latebloomers.com) so the inbox doesn't pollute your personal email.

9. Casting Director's Voice (if applicable)

If you're working with a casting director, they typically have a preferred format and tone. Defer to their preferences.

For more on hiring a CD, see Casting Director Rates: What Productions Actually Pay (2026).

10. Diversity and Inclusion Language

Standard practice in 2026: explicit language inviting submissions from diverse backgrounds. Specific format varies; production companies often have boilerplate.

A Sample Casting Call

Here's what a working indie short casting call looks like:

═══════════════════════════════════════════════════════════════
CASTING NOTICE: THE LATE BLOOMERS (Indie Short, Brooklyn, May 2026)
═══════════════════════════════════════════════════════════════
PROJECT TYPE:    Indie short film
SHOOT LOCATION:  Brooklyn, NY
SHOOT DATES:     May 11-13, 2026
PRODUCTION CO:   Late Bloomers Films LLC
DIRECTOR:        Jane Doe (recent credits: HALF LIGHT at Tribeca 2025)
TYPE:            Non-union
DEADLINE:        May 5, 2026, 6pm ET

DESCRIPTION:
A drama about a former dancer reuniting with her estranged sister
on the night before their mother's funeral. Set in 2026 Brooklyn.
Tone is grounded indie, in the vein of THE FAREWELL and PETITE MAMAN.

═══════════════════════════════════════════════════════════════
ROLE 1: SARAH GARCIA (Lead, all 3 shoot days)
═══════════════════════════════════════════════════════════════
GENDER:          Female
AGE RANGE:       Late 20s to early 30s
ETHNICITY:       Open
DESCRIPTION:
A former professional ballet dancer who left dance after a career-ending
injury. Now works as a hospital administrator. Reserved, controlled,
private. Has a complicated relationship with her sister and their late
mother. Emotionally guarded but capable of breaking open.
SPECIAL SKILLS: Dance background helpful but not required.
PAY:             $500/day, 3 shoot days = $1,500 total + meals provided

═══════════════════════════════════════════════════════════════
ROLE 2: MARIA GARCIA (Lead, 2 shoot days)
═══════════════════════════════════════════════════════════════
[etc.]

═══════════════════════════════════════════════════════════════
SUBMISSIONS TO:    casting@latebloomers.com
WHAT TO SUBMIT:    Headshot, resume, reel link.
                   Sides released to shortlist on May 6.
                   Self-tape due May 8 6pm ET.
                   Callbacks May 9-10.
═══════════════════════════════════════════════════════════════

This casting is confidential. Please do not share or repost the
breakdown. Sides under NDA.

A talent submitting to this knows: the project, the role, the schedule, the pay, the deadline, the tone. They self-select before submitting.

Where to Post the Casting Call

Different platforms reach different talent pools. The major ones in 2026:

Platform	Best for	Notes
NeedaCrew Casting Studio	Indie shorts, features, commercials, music videos in US/Canada	Free posting, direct submissions
Casting Networks	Union and non-union professional casting	Subscription required for posting
Casting Frontier	Commercial casting, especially West Coast	Subscription required
Backstage	Broad market, includes student / indie work	Subscription required
Breakdown Express / Actors Access	Heavy with represented talent	Used by major casting offices
Project Casting	Atlanta-heavy, background and indie	Often used for background casting
Casting Society of America (CSA) listing	If working with a CSA member CD	They handle posting

For an indie short or feature with a budget under $25K, posting on NeedaCrew Casting Studio plus 1-2 other platforms is the right approach. For mid-budget work, hire a casting director who handles platform posting via their network.

When to Use a Casting Director vs. Self-Cast

Self-cast when:

• The budget is under $10K and a casting director isn't viable
• The cast is small (1-3 roles)
• You have a strong sense of the type for each role
• You have time to review submissions yourself

Hire a casting director when:

• The budget is over $20K (the CD fee fits the budget)
• The cast is large or complex
• You don't have a strong sense of types
• Time is the constraint, not money
• The director or producer has high standards for casting and won't have time to handle review themselves

For more, see Casting Director Rates: What Productions Actually Pay (2026).

How to Review Submissions Without Drowning

Even a good casting call gets 100-500 submissions per role. Reviewing systematically:

1. Use the platform's filter tools first. Filter by age range, gender, ethnicity, location. Cut the list to 30-100 before opening individual submissions.

2. Open the headshot first. If the headshot doesn't suggest the type, move on quickly.

3. Read the resume second. Look for credits in similar tone or scale. A resume with "background work on Marvel feature" tells you something different than "lead in NYU thesis."

4. Watch the reel third. A 60-90 second reel shows you whether the talent can carry a scene. Longer reels rarely add information.

5. Watch the self-tape last. This is the actual audition. The first 30 seconds usually tells you whether to keep watching.

6. Make decisions in batches. Don't review one at a time. Open 20 in a session, sort into "yes / maybe / no" piles, move on.

7. Have a system for callbacks. Note specifically why each "yes" advanced. "Strong choice in scene 2" or "right voice for the role" beats "good."

Common Casting Call Mistakes

Vague compensation. "Compensation varies" or "TBD" gets fewer and worse submissions. Specific compensation pulls more.

Ethnically vague language when the role is specific. If your character is a Korean immigrant, write that. "Open ethnicity" for a specific role wastes everyone's time.

Missing shoot dates. Talent without availability info can't self-select.

Open-ended deadline. "Submissions accepted on rolling basis" rarely works. Specific deadlines drive faster, better submissions.

No sides at submission time. Asking for self-tapes without releasing sides is impossible to fulfill. Either (a) release sides at submission, or (b) request only headshot/reel at submission and release sides to shortlist.

Asking for too much at submission. Headshot, resume, reel is enough. Asking for a full self-tape at first submission cuts your pool dramatically.

Posting to one platform. Different platforms reach different talent. Post to 2-3 minimum.

Confidential project posted publicly. If the project is under NDA, gate the script details and sides. Post a general breakdown publicly; release specifics to shortlist.

Asking for talent to "audition for free at a future date." Talent doesn't audition speculatively. Shortlist, send sides, get tapes back.

Special Cases

Background Casting

Background casting is typically handled by a separate background casting agency, not by the production directly. Background calls are written and posted differently — often for "general look" rather than specific roles.

For more, see Atlanta Casting Calls: Where to Find Them in 2026.

Music Video Casting

Music video casting is often faster and more visual than narrative casting. Submissions are often Instagram-driven (talent submits a portfolio link or social handle). The casting call can be simpler but should still include compensation and shoot dates.

Commercial Casting

Commercial casting often goes through ad agency casting departments, not the production company directly. If you're producing a commercial, the agency typically dictates the casting workflow.

Festival-Submitted Indie Shorts (Important for Compensation Standards)

Many indie shorts are made specifically to qualify for festivals (Sundance, SXSW, TIFF, Tribeca). Festivals do not require minimum compensation, but they expect productions to follow industry-standard guidelines (SAG-AFTRA New Media Agreement, Student Film Agreement, or Modified Low Budget Agreement). Always check the contract type that applies to your project.

How NeedaCrew Casting Studio Handles Casting Calls

NeedaCrew is the US/Canada marketplace for film crew and casting. The Casting Studio side is purpose-built for indie and commercial casting in 2026.

For producers and casting directors:

• Post casting calls free with city, role, type, and compensation upfront
• Filter submissions by location, age range, ethnicity, and more
• Direct messaging to shortlisted talent
• Self-tape collection and review tools
• Schedule self-tape windows with deadlines
• Photos and videos supported on every notice

For talent: free profile with headshots, reel, self-tape uploads, and notifications when matching roles post.

Post your casting call free on NeedaCrew →

TL;DR

• A working casting call has 10 sections: title, description, production info, shoot details, role(s), submission requirements, confidentiality, contact, CD voice, diversity language
• Specific compensation pulls more (and better) submissions than vague
• Use 2-3 platforms minimum: NeedaCrew, Casting Networks, Backstage, etc.
• Self-cast when budget is under $10K and cast is small; hire a CD over $20K or for complex casting
• Filter by role-required attributes first; review headshot → resume → reel → self-tape
• Don't ask for self-tapes without releasing sides; don't ask for everything at first submission

Post your casting call on NeedaCrew →